BLOG | PREFERRED PROVIDERS | NWI INTERNATIONAL | Print Page | Contact Us | Sign In | Become a Member
2019 National Wellness Conference
Share |

Hotel Room Block FAQ

Sept. 30-Oct. 2, 2019
Gaylord Palms Resort & Convention Center
Kissimmee, Florida

Why should I book at the NWC host hotel when I can find a lower rate on my own?

finding a hotel rate

There are many benefits to staying at the host hotel for your conference. While it is sometimes possible to find cheaper rates on your own at a different hotel, booking into the block at your event host hotel provides an immersive experience and the convenience of being on-site.

Negotiated hotel rates incorporate many benefits for you and the NWC. In order to secure meeting room space at a hotel, the NWC must sign a contract with the host hotel that guarantees that a specified number of hotel rooms will be booked by our attendees. The number of rooms guaranteed is called the room block. As the number of rooms in the room block increases, costs to the NWC decrease, which we are able to pass along to our conference attendees in the form of lower registration prices. If attendees stay in the host hotel, the NWC will fulfill its contractual obligation with the hotel. If attendees stay in other hotels, the NWC faces the possibility that its room block will not be met, forcing it to pay severe penalties, which can run into tens of thousands of dollars. We ask that you please consider staying at the host hotel.

What other benefits are there to reserving a room at the NWC host hotel?

When you factor in cab fares, car rental, and the time associated with travel to alternate hotels, you may not benefit as much financially as you had planned.

By staying at the host hotel, you gain the opportunity to further network with your industry peers and remain in the center of the activity surrounding the conference. In doing so, you'll be able to have the full conference experience, enjoying evening event opportunities for rejuvenation and friendship with other attendees.

guest room

What if the NWC didn’t contract for sleeping rooms?

Attendees would pay more to stay at the conference hotel. For example:

Attendees who book a room from the room block for the 2019 NWC can get a room that would cost $293 per night plus $22 resort fee at the discounted rate of $179 per night + $22 resort fee.
If the NWC does not contract for sleeping rooms, the conference would incur additional expenses for meeting room rental fees, which can be quite costly. In such a case, the hotel would not hold a block of rooms for attendees, which may leave some people quite a distance from the conference venue. In short, the conference ends up with higher expenses, and many of those attending would pay a higher price for their hotel rooms. This would cause future conference registration fees to be pushed higher as well.

Below are just some of the amenities enjoyed by guests at the Gaylord Palms Resort & Conference Center. Click here for a complete list.

  • Located only 2.4 miles (5 minutes by car) from Disney World
  • Disney shuttle from hotel
  • Free WiFi
  • Family fun water park
  • Adult pool (18+)
  • Fitness center
  • Golf course discount
  • Full service spa
  • On-site car retal with Hertz
  • Overnight delivery/pickup
  • Full service, staffed on-site business center
  • On-site Laundry
  • Discounted on-site valet parking

Don't Miss a Thing!

Join our mailing list to receive conference updates.

Receive Updates About NWC 2019